Freight audit & recovery analytics

Most of what you're owed is already sitting in your invoices.

We trace it line by line — starting with freight, no ERP access required, no fee unless we recover something.

Invoice INV-04471 XPO Logistics
Base freight charge$3,210.00
Fuel surcharge$402.40
Detention & accessorials$1,199.60
Billed total$4,812.00
Contracted total$3,990.40
$821.60 found
How it works

One audit. Three steps. Nothing in your systems to touch.

We work from invoices and contracts you already have — no integration, no IT ticket, no data migration.

Step one

Pull the invoices

Send us 3–6 months of carrier invoices. PDFs, EDI, portal exports — whatever you've got.

Step two

Compare against contract

We rebuild what each line should have cost under your actual contracted rates, line by line.

Step three

Recover and dispute

We file and own every dispute with the carrier. You see the findings before anything goes out.

Beyond freight

Freight is usually the first leak we find — rarely the only one.

Once we're inside your invoices, the same kind of drift tends to show up elsewhere in the business.

01

Pricing override drift

Manual overrides at the order level that quietly stop matching policy.

02

Cost-update lag

Selling prices that don't move when underlying costs already have.

03

Unclaimed rebates

Volume or program rebates earned, never filed for, never collected.

04

Freight pass-through failures

Shipping costs billed to customers that never quite match what carriers actually charged.

05

Contract drift

Terms on paper that have quietly stopped matching what's actually being billed.

And what's specific to you

Every distributor leaks differently. The audit tells us where to look next.

Who this is for

If these questions sound familiar, we should talk.

We work with distributors and manufacturers across food & beverage, building materials, electronics, wine & spirits, medical devices, and industrial supply — any business where freight is a real cost line and someone in finance is quietly wondering about these things.

"Do we actually catch everything the carrier bills us — or do we just pay the invoice?"
Most mid-market companies pay carrier invoices without systematic review. The errors are real, recurring, and recoverable — they just require someone to look.
"We have a contract with our carrier. Doesn't that mean we're getting the right rates?"
Having a contract and being billed to it are different things. Accessorial charges, weight adjustments, and surcharge categories frequently deviate from contracted terms without anyone noticing.
"What would it actually cost us to find out if there's a problem?"
Nothing upfront. We audit 90 days of invoices at no charge. If we find overcharges worth recovering, we take a share of what comes back. If we find nothing, you've lost an afternoon sending us files.
"Is our freight spend even large enough to make this worth doing?"
If your company ships regularly and freight appears as a meaningful line on your P&L, there is almost certainly something to find. The audit takes days. The findings pay for themselves many times over.

Send us a few months of freight invoices. We'll tell you what's wrong with them for free.

If we don't find anything worth recovering, you've lost nothing. If we do, we only get paid out of what comes back. No contract, no commitment, no upfront cost.

Write to us at info@tracemethods.com